Privacy Policy

1. Introduction

Welcome to Hired Island. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Our Commitment: We handle your career information with the highest level of confidentiality and security. Your trust is essential to our work together.

Geographic Scope: Hired Island operates in the United States and European Union. We comply with GDPR (General Data Protection Regulation) for EU residents and applicable US privacy laws.

2. Information We Collect

2.1 Information You Provide Directly

When you engage with our Career Accelerator program or contact us, we collect:

Contact Information:

• Full name

• Email address

• Phone number

• WhatsApp contact details

• LinkedIn profile URL

• Physical location (city/country)

Career Information:

• Current and past employment history

• Educational background

• Professional skills and certifications

• Career goals and preferences

• Salary expectations and compensation history

• Work samples or portfolio materials

• References and professional network contacts

Application Materials:

• Curriculum Vitae (CV) / Resume

• Cover letters

• LinkedIn profile content

• Interview recordings (with your consent)

• Career assessment responses

• Story bank narratives

Payment Information:

• Billing name and address

• Payment method details (processed securely through our payment processor)

• Transaction history

Communication Records:

• WhatsApp message history

• Email correspondence

• Phone call notes

• Video call recordings (with prior consent)

• Feedback and survey responses

2.2 Information Collected Automatically

Usage Data:

• IP address

• Browser type and version

• Pages visited and time spent

• Referring website

• Device information

• Cookies and similar tracking technologies

3. How We Use Your Information

We use your personal information to:

3.1 Provide Our Services

• Create your Career Identity Document

• Research suitable job opportunities

• Optimize your CV and LinkedIn profile

• Submit job applications on your behalf

• Prepare you for interviews

• Support salary negotiations

• Track campaign progress

• Communicate updates via WhatsApp and email

3.2 Improve Our Services

• Analyze service effectiveness

• Identify trends in successful placements

• Develop new methodologies

• Train our team members

• Measure client satisfaction

3.3 Legal and Administrative

• Process payments

• Send service-related notifications

• Comply with legal obligations

• Prevent fraud and abuse

• Enforce our Terms of Service

• Respond to legal requests

3.4 Marketing (With Your Consent)

• Send newsletters about career trends

• Share success stories (anonymized)

• Provide career resources and tips

• Inform you about service updates

You can opt out of marketing communications at any time.

4. How We Share Your Information

4.1 With Your Consent

We share your application materials with potential employers only with your explicit approval for each specific application.

4.2 Service Providers

We may share limited information with trusted third-party service providers who assist us:

• Payment Processors: For secure payment handling

• Cloud Storage Providers: For document storage and backup

• Communication Platforms: WhatsApp, email services

• Analytics Tools: For website performance monitoring

• Scheduling Tools: For appointment coordination

All service providers are contractually bound to protect your information and use it only for specified purposes.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental request, or to:

• Protect our legal rights

• Prevent fraud or security threats

• Comply with legal processes

4.4 Business Transfers

If Hired Island is involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information is transferred and becomes subject to a different privacy policy.

4.5 Aggregated Data

We may share anonymized, aggregated statistics about our services (e.g., "Average salary increase: €15,000") for marketing or research purposes. This data cannot identify individual users.

5. Data Security

5.1 Security Measures

We implement industry-standard security measures to protect your information:

• Encrypted data transmission (SSL/TLS)

• Secure cloud storage with encryption at rest

• Access controls and authentication

• Regular security audits

• Staff training on data protection

• Secure backup systems

5.2 Your Responsibility

Please help us keep your information secure by:

• Using strong passwords

• Not sharing login credentials

• Notifying us immediately of any unauthorized access

• Keeping your contact information current

5.3 No Guarantee

While we use reasonable efforts to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

6.1 Active Engagement

During your Career Accelerator program and for 90 days after placement, we retain all information to provide continuous support.

6.2 After Service Completion

• Application materials: Deleted 180 days after placement (unless you request otherwise)

• Communication records: Retained for 1 year for quality assurance

• Payment records: Retained for 7 years for tax compliance

• Aggregated analytics: Retained indefinitely (anonymized)

6.3 Your Right to Request Deletion

You may request deletion of your information at any time (subject to legal retention requirements). Contact us at hi@hiredisland.com.

7. Your Privacy Rights

7.1 For All Users

You have the right to:

• Access: Request a copy of your personal data

• Correction: Update inaccurate information

• Deletion: Request deletion of your data

• Object: Object to certain processing activities

• Portability: Receive your data in a transferable format

• Withdraw Consent: Opt out of optional data uses

7.2 Additional Rights for EU Residents (GDPR)

Under GDPR, you also have:

• Right to restrict processing

• Right to lodge a complaint with your supervisory authority

• Right to object to automated decision-making

• Right to be informed about data breaches affecting you

7.3 How to Exercise Your Rights

Email us at: privacy@hiredisland.com
Subject line: "Privacy Rights Request"

We will respond within 30 days (or as required by applicable law).

8. Cookies and Tracking Technologies

8.1 What We Use

Essential Cookies: Required for website functionality (login, security)
Analytics Cookies: Help us understand website usage (Google Analytics)
Preference Cookies: Remember your settings and preferences

8.2 Your Cookie Choices

You can control cookies through your browser settings. Disabling cookies may limit website functionality.

Opt-out of Google Analytics: Google Analytics Opt-out

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of third-party sites. Please review their privacy policies before providing personal information.

10. Children's Privacy

Hired Island services are intended for adults aged 18 and over. We do not knowingly collect information from children under 18. If we discover we have collected such information, we will delete it immediately.

11. International Data Transfers

If you are located in the EU and we transfer your data to the US or other countries, we ensure appropriate safeguards are in place through:

• Standard Contractual Clauses

• Adequacy decisions

• Your explicit consent

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by:

• Posting the updated policy on our website

• Sending an email to registered users

• Updating the "Last Updated" date

Your continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Us

For Privacy Questions or Requests:

Email: hi@hiredisland.com
Subject Line: Privacy Inquiry

For General Questions:

Email: hi@hiredisland.com
Website: www.hiredisland.com

For EU Residents - Data Protection Officer:

Email: hi@hiredisland.com

Response Time: We aim to respond to all privacy inquiries within 5 business days.

14. Legal Basis for Processing (GDPR)

For EU residents, we process your personal data based on:

• Consent: You have given clear consent for specific purposes

• Contract: Processing is necessary to fulfill our service agreement

• Legal Obligation: Required to comply with applicable laws

• Legitimate Interests: For business operations that don't override your rights

15. Your California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

• Right to know what personal information is collected

• Right to know if personal information is sold or disclosed

• Right to opt-out of the sale of personal information

• Right to deletion

• Right to non-discrimination for exercising your rights

Note: Hired Island does not sell personal information.

To exercise your CCPA rights, contact: hi@hiredisland.com

Acknowledgment

By using Hired Island's services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.